University of the Aegean

Privacy Policy

This Privacy Policy describes the terms and conditions under which the University of the Aegean collects, uses, manages, or shares information and personal data of users visiting the Asynchronous e-Learning Platform.

Personal Data Collected During Platform Use

Personal data collected during the use of the platform is analyzed into the following two main categories:

Personal Information

Information that identifies or can lead to the identification of a natural person. The personal information collected includes:

• Full Name: The platform may request users to register their full name for identification, display in results, grades, etc.

• Email Address: The email address is used for communicating with users, sending notifications, and updates regarding the educational process.

• Profile Picture: Users may upload a profile picture representing them during their use of the platform. This photo may be used for user identification within the system and for display in relevant sections.

This personal information is collected to verify user identity, enable communication between the platform and users, and provide a personalized user experience.

Non-Personal Identification Information

Non-personal information is data that cannot identify you as a natural person. This includes:

• Usage Data: Information about how users interact with the platform (browsing pages, time spent on each page, browser type, device type, operating system, and screen resolution).

• Referral Mechanisms: Information regarding how users found the website (e.g., search engines, referrals from other sites).

• Anonymous Demographic Data: Anonymous data regarding the geographic origin, age, and gender of users.

Browser Cookies

The Asynchronous e-Learning Platform may use "cookies" to enhance the User's browsing experience. Details regarding the storage and use of cookies can be found in the "Cookies Policy."

How We Use Collected Information

The University of the Aegean may collect and use Users' personal information for the following purposes:

• To provide access and services: For the correct display of your information on the platform's webpages.

• To improve user service: To respond more efficiently to user service and support needs.

• To personalize user experience: To provide personalized navigation within the platform and its services.

• To send periodic emails: To respond to inquiries, questions, and/or other requests.

Data Retention Period

Your personal data is retained only for the reasonable period required by the nature of the data processing and only as long as necessary to achieve its purpose, unless there is a contrary legal obligation for further retention.

How We Protect Personal Data

We adopt and implement appropriate data collection, storage, and processing practices and required security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal information, username, password, and data stored on the platform and our information systems. Encryption techniques, restricted access, and strict security policies are applied.

Sharing Your Personal Information

We do not trade personal information or data with any private individual or entity. We reserve the right to share aggregated demographic information, not linked to any personal information, with trusted partner entities or services of the University of the Aegean.

Third-Party Websites

The Platform may contain links to third-party websites for informational purposes. The University of the Aegean is not responsible for the content or privacy practices of these third parties.

Changes to This Privacy Policy

The University of the Aegean has the discretion to update this Privacy Policy at any time. We encourage users to frequently check this page for any changes. It is your responsibility to periodically review this policy and be aware of modifications.

Acceptance of Terms

By participating in the educational process through the Asynchronous e-Learning Platform, you explicitly consent to the collection, recording, processing, and retention of your Personal Data for the educational, research, statistical, and administrative purposes of the Institution.

Contact

If you have any questions regarding this Privacy Policy, please contact us at moodle@aegean.gr.